Terms & Conditions

Introduction

These terms and conditions apply to all guests reserving accommodation at CitySuites Manchester, whether booking in person, via our website or other digital channels, or through a third party, and regardless of whether booking in CitySuites I or CitySuites II.

Please note that certain terms (for example the right to amend or cancel your booking) may vary depending on the type of rate you choose at the point of booking. Please make sure you have read these terms specific to your booking-type.

When booking through a third-party booking partner, they may also have their own booking terms – please ensure you have read these and are aware of any separate terms.

We reserve the right to amend these terms and conditions at any time and you should therefore check them each time you make a reservation. The terms and conditions applying to your reservation will be those in place on the date that you make your reservation.

Additional terms and conditions may apply depending on the length of your stay, or at particular times in the calendar. These will always be communicated to you separately.

We will confirm our acceptance of your reservation by sending you an email to the email address that you provide during the reservation process. The contract between us for the provision of your apartment and any additional services added to your reservation will be formed when you receive this email confirmation from us. If you booked through a third party, the third-party will send you the confirmation email.

Our contact details

Company Name & Registered Address: CitySuites Management Limited, Horseshoe Farm, Elkington Way, Alderley Edge, SK9 7QP

Company Registration Number 10193362
VAT Registration Number 1548840995
Telephone Number 0161 302 0202
Email Address reservations@citysuites.com

------------------------------------------------------------------------------

Jump to:

Payment & Pre-authorisation

Reservation Terms

Parking Information

------------------------------------------------------------------------------

Payment and Pre-Authorisation

Upon check-in, a valid credit or debit card must be provided so we can carry out a pre-authorisation deposit.

The amount charged will be dependent on your room type:

Studio / One-Bedroom Apartments = £100
One-Bedroom Family / Premium Apartments = £200
Two-Bedroom Apartments = £200
Long stays (7+ nights) without a corporate agreement = additional £100

The amounts shown above will not actually be charged to your card or leave your account. The pre-authorisation will appear as a pending transaction on your account, but the funds will be unavailable for you to access. If your account is with an internet bank, e.g. Monzo or Revolut, you will see this as a minus transaction - not pending - due to the way these accounts operate.

Upon check-out, the money will automatically be released and be returned to your account.

If the pre-authorisation is unsuccessful, we will ask to take it from another payment method. If you are unable to provide another payment method, we, unfortunately, will have to cancel your booking.

We take a pre-authorisation to cover any incidentals or damages, including odour removal, deep cleaning, and loss of income incurred if the apartment has to be put out of service. You agree to allow us to charge your card for any amounts which may be due from you after you have checked out including additional charges or charges for any damage or loss to the accommodation after the end of your stay.

Releasing your pre-authorisation

The release of the pre-authorisation fee is actioned immediately upon check-out. How long it takes to release the money into your account depends on your bank and could take between 5-to-10 working days.

If this is taking longer than expected and you are concerned, please send a copy or screenshot to reservations@citysuites.com of the pending or settled transaction for £100.00 / £200.00 from CitySuites Operating Company for pre-authorisation and we will investigate further.

If you do not have a pending or settled transaction, the pre-authorisation has already been released back to your account.

Manchester ABID's "City Visitor Charge"

This is a visitor charge that will apply to all bookings made commencing 1 April 2023, implemented by Manchester Accommodation Business Improvement District (ABID).

Manchester ABID has stated that the reason for this tax charge for tourists in Manchester is to "attract and retain more visitors" in the city, which will be delivered through "better visitor experiences" that will drive more visitors.

We've created an easy-to-read guide on ABID's new charge that will affect CitySuites guests.

For any stays after April 1^st, there will be a VAT-inclusive charge of £1.20 per night’s stay for all guests. This is inclusive of the £1 ABID charge plus VAT, as mentioned by HMRC’s forum.

Embankment Kitchen & Embankment Cafe Co.

Please note that we are unable to charge any food or drink to your CitySuites apartment. Any items ordered on these premises must be paid for via a credit or debit card at the point of sale.

Other payment terms

Payment for your booking will be taken before or upon arrival unless you have paid in advance. Any failure of payment is a breach of all Terms and we reserve the right to escalate as appropriate.

You agree to allow us to charge your card for any amounts which may be due from you after you have checked out. This includes any incidentals or services you have used, including parking and dinner in Embankment Kitchen, or damages, including odour removal, deep cleaning, and loss of income incurred if the apartment has to be put out of service. The card used will be the card on file or provided at check in.

CitySuites is a cashless operation.

Unfortunately, we no longer accept American Express as a form of payment. We accept all other major credit and debit cards.

Card payments via our website are processed by a third party processing provider [Stripe], and are subject to their processing terms and conditions which can be found here. Please see Stripe's full Privacy Policy here.

Guest ID

On arrival to check-in for your stay, you must provide a photo ID & the credit or debit card used to make your booking.

Without both of these, we will be unable to fulfill the booking. Our Privacy Notice can be found here.

VAT

Value Added Tax (VAT) is charged at the current flat rate of 20% for the first 28 nights, and 4% thereafter.

Reservation Terms

Reservation age restrictions

You must be at least 18 years old to make a reservation. Those under 18 years old are not permitted to stay at CitySuites unless a parent or guardian is also staying in the hotel. See “Occupancy Rules” for details of permitted guests under your booking.

Changes to your reservation

If you made a booking on a Flexible Rate, you can change or cancel your booking up to 24 hours prior to check-in (4pm the day before arrival) and receive a full refund.
Changes cannot be made to discounted Pre-paid Bookings, which are non-refundable.
For Semi-Flexible Bookings, you can change your arrival and departure dates up to 24 hours prior to check-in (4pm the day before arrival), however, you cannot cancel your booking altogether.

Cancellation charges

If you made a Flexible Booking, you can cancel your booking up to 24 hours prior to check-in (4pm the day before arrival).

Cancellation is not possible for discounted Pre-paid Bookings, which are non-refundable.

Bookings of 28 nights or more made via our website on a flexible rate are subject to separate cancellation policies, as detailed below:

Bookings of 28 to 90 nights - a 14 day cancellation policy applies
Bookings of 90+ nights - a 28 day cancellation policy applies

For long term bookings and bookings made via third parties, alternative or supplementary cancellation policies may apply – please check with your booking provider.

Please carefully check the individual cancellation policy for the apartment rate you have booked. If you require any more information, please contact sales@citysuites.com

'No-shows'

In the event you do not arrive to check in on the day of arrival and you have not informed a member of the CitySuites team in advance, the first night of the reservation will be charged to the credit or debit card you used to make your booking.

Bookings of 28 nights or more are subject to separate 'no-show' policies, as detailed below:

Bookings of 28 to 90 nights - the first 14 nights of your booking will be charged
Bookings of 90+ nights - the first 28 nights of your booking will be charged

If you require any more information, please contact sales@citysuites.com

Our termination rights

CitySuites reserves the right to ask any guests who are abusive towards our staff, demonstrating inappropriate behaviour, or causing a disturbance to other guests to leave the premises immediately, including non-payment.
CitySuites also reserves the right to terminate a booking if the apartment(s) in question is found to not meet our standards of cleanliness, or cannot be occupied due to a maintenance issue or for health and safety reasons, and/or have not been treated in the right manner.
CitySuites may also terminate a booking and ask a guest to leave prior to the end of their stay for any material or repeated breach of our Occupation Rules.
CitySuites management reserves the right to refuse entry for any guests for any valid reason acting in its absolute discretion.

Luggage and Personal Property

All property and personal belongings are solely the responsibility of the owner. CitySuites cannot be responsible for any property lost or damaged during your stay, or for any personal items left behind in your accommodation or public areas after check-out.
Any lost property we find after you have checked out will be stored for a maximum of 30 days. Any personal belongings not claimed and collected within 30 days of being found by our staff will be donated to charity or disposed of at our discretion.
Guests are solely liable for the costs of any lost property returned to them by post or courier.
It is each Guest’s responsibility to ensure they sign out from any personal accounts accessed via Smart TVs or other digital devices prior to check-out.
In the event of a failure for us to receive funds, as per these Terms, and your booking is terminated, we reserve the right to enter any room(s) and pack up and store your belongings until such a time when you can collect.
If booked into one of our One Bedroom Premium apartments in CitySuites I, please note that the heating units are to heat the room and are not for drying clothes. Please do not place anything on top of the heating units.

Disclaimer and Limitation of our Liability

We use all reasonable endeavours to operate the CitySuites building and services with reasonable skill and care. To the fullest extent permissible under applicable law, we disclaim any and all warranties, conditions, or representations whether express, implied, verbal or written.
We will not be responsible or liable for any losses you incur including but not limited to lost data, profits, revenue, opportunity, goodwill, reputation or business interruption if we are prevented or delayed from complying with any booking, or fail to do so due to events or circumstances beyond our reasonable control.
We reserve the right to go into any room of any type on the CitySuites premises at our discretion.
Any representations made regarding the layout, specification and design of our accommodation, as well as general amenity areas in the building, are made in good faith and accurate at the time of publication. Where images of accommodation and other common building areas have been provided prior to booking, these are intended to illustrate the general standard of specification and amenity only and whilst we will use reasonable endeavours to provide accommodation which is at least comparable in general standard, any such changes to the design and specification made at our discretion shall not be considered grounds for cancellation of any booking.
There are certain liabilities that we cannot exclude by law and nothing in these Terms excludes or limits our liability for death or personal injury caused by its negligence, fraud or fraudulent misrepresentation.
You have certain rights as a consumer. Nothing in these Terms is intended to reduce these legal rights.

Paying for Damages

Please note smoking is not permitted within the apartments or anywhere in the building. Any guests or visitors who do not adhere to this rule will be asked to leave and a housekeeping deep clean smoking charge will be added to your final bill. Costs include soft furnishings odour removal, deep clean and loss of income incurred whilst the apartment is out of service. If guests feel they need to raise any issue during or post their stay, please email the reservations team at reservations@citysuites.com and a line manager will pick this up.

Additional Services

CitySuites housekeeping service is offered for stays of 3 nights or longer. For stays of 4 to 6 nights, the advertised rate includes 1 towel change. For stays of 7 nights or longer the advertised rate includes 1 towel change and 1 weekly clean.
Please contact the CitySuites team directly for any additional housekeeping or service requests. Additional service requests are subject to availability & may be chargeable. Please speak to our Reception team for the most up-to-date pricing.

Group Bookings

Bookings for 3 or more apartments require a deposit of £100 per room per night, which will be refunded in full to the card it is taken from once the apartment has been inspected for damages. This is in addition to the pre-authorisation fee as described above.

Please contact our reservations team directly on 0161 302 0202 or via reservations@citysuites.com for information on group bookings of more than 2 apartments.

Please note: We do not accept stag or hen party bookings.

Breakfast

Embankment Kitchen serves breakfast from 7am to 12pm.

PLEASE NOTE: Children’s breakfast prices are charged on arrival. The following prices apply.

Parking Information

Parking for CitySuites guests is available by way of an arrangement with the third-party operator of a multi-storey secure car park adjacent to our buildings.

CitySuites offers discounted rates at the public car park, Q-Park Deansgate North, M3 7WJ.

We recommend that guests using the Q Park Deansgate North should read their separate terms & conditions outlined on the Q Park website here.

Where is the parking area?

PLEASE NOTE: It's advisable to avoid using SATNAV devices to find the car park. We recommend that you use other digital maps (such as Google or Apple Maps) to find the parking area.

The easiest way to find Q-Park Deansgate North is to go through Trinity Way towards the AO Arena (M3 1AR) and then to the parking space straight from the A56 route. Below is a map if you drive from River Irwell or Ring Road.

Alternatively, you can view our blog on finding CitySuites and Q-Park Deansgate North

Parking terms and conditions

Guests must only park in designated parking bays and not in any spaces marked as ‘reserved’ or for ‘waiting only’. CitySuites does not accept responsibility for damage to, theft from, or theft of vehicles. All vehicles are parked at their owners’ risk.
We will only be liable for any breach of our liabilities for any proven act of neglect by our employees whilst in possession of the vehicle for moving, parking and returning to you. It is your responsibility to inform staff of any function on your vehicle that is not working or should not be touched or adjusted. Claims for damages will only be considered if reported to CitySuites staff immediately on delivery by the valet concierge of the vehicle to you or prior to collection and departure by you from the car park. We will not be responsible for any minor scratches, dents or damage unless it is proven beyond doubt that these were caused whilst in our possession on the journey and caused by a proven act of negligence by our employees. We will not be held responsible for claims of any nature however caused below £250.00.

Data Protection and Privacy

We take your privacy very seriously, please read our Privacy Policy to see how we use your personal information.
By using our website, you are giving your consent for us to use Cookies (as outlined in our Cookies Policy). You may delete these cookies at any time you wish.
You may need to download & activate the Third-Party Software in order to access our website (this will be clearly identified on the website).

Occupancy rules for all guests at CitySuites

Please note the following Health & Safety Rules:

All guests acknowledge & agree they will:

Observe fire and safety precautions, signage, and guidance at all times.
Respond immediately if the fire alarm is sounded by following the evacuation procedure for the building.
Pay for the repair and/or replacement of any apartment damage caused by the guest, including electrical & kitchen appliances.
Allow access to CitySuites staff and/or contractors to the apartment/s to carry out necessary works when needed.

All guests acknowledge & agree they will not, under any circumstances:

Open the windows of the apartments beyond their restricted opening limit.
Keep any pets or other animals in the apartments without consent from CitySuites management.
Bring anything into the premises that may be dangerous or may have a detrimental effect to building safety or the health and safety of our staff or other guests.
Use the premises for any illegal activity and/or purpose.
Bring any illegal or controlled substances into the premises.
Bring any size gas canisters, including helium gas canisters, into the premises. Doing so will incur a fine of up £500 at our discretion, including the disposal of any empty canisters.
Wedge or jam open any fire door.
Misuse or set-off any fire alarm or fire safety appliance in the premises without due cause.
If the guest does set off a fire alarm without due cause they agree to pay on written demand a reasonable sum as required by the relevant emergency service to cover any resulting costs.
Smoke inside the building, tamper or obstruct any smoke or heat detectors.
Use any kind of douche / bidet attachment or external hose fitting or device with our sinks. If evidence of this is found, we will remove the attachments from the apartment and the guest will be liable for damage charges of at least £500. Depending on the scale of damage, we reserve the right to terminate the booking and ask the guest to leave, at our absolute discretion and without refund.
Use any candles or similar objects.
Not bring electric bikes or electric scooters anywhere inside the CitySuites building, including any of our apartments. (If you require bike storage, please ask to use our gated bike storage area.)

Guests are responsible for the safety and conduct or any visitors or guests they invite into the building at all times. You should notify reception of any visitors you are expecting, and the use of any amenity areas by your visitors is strictly by prior arrangement only.

Any guests or visitors who are under the age of 16 must be accompanied at all times outside your accommodation.

Guests must not sub-let their accommodation and are not allowed to use their accommodation to host any events without the prior knowledge and consent of CitySuites Management.

Gym & swimming pool

Please also see our separate rules displayed in the gym and pool areas of our building, for the safety and comfort of all our guests. Specifically, Guests are asked to note:

CitySuites provides an unmanned and unsupervised pool and gym facility for the exclusive use of residents and guests.
Guests are aware of the inherent risks that come with using the pool and gym, and do so entirely at their own risk.
Children under 16 are strictly prohibited from using our spa pools (jacuzzi) and all gym equipment.
Children under 16 must be accompanied at all times when using the swimming pool.

Embankment Kitchen & Embankment Cafe Co.

Please note that we are unable to charge any food or drink to your CitySuites apartment. Any items ordered on these premises must be paid for via a credit or debit card at the point of sale.

Check In/Check Out Information

Please note our check-in time is from 4pm. If you arrive before we will store your luggage for you and inform you when your apartment becomes available.
Please note our check-out time is no later than 11am and you are kindly asked to vacate your room by this time.
Late arrivals - If you plan to arrive later than 24hr, please inform us via reservations@citysuites.com so we know to hold your apartment.
Early or late check-in or check-out is available on request, subject to availability and chargeable.

Accessibility and Special Requirements

Subject to availability, CitySuites has certain apartments which are adapted for guests with disabilities or special access requirements, please let us know at the time of making your booking for further information. We will always try and accommodate guests with accessibility or other special requirements, however, we would ask that you speak to our reservations team ahead of arrival to ensure we can support your requests.

For more information, please visit our accessibility statement page.